Who can apply?

Acquisition of Road(s) Block Permit

Any family, individual, or registered entity / organization wishing to conduct funeral, wedding, festival and any other occasions within the Hohoe Municipality.

 How to Apply

Write to the District Urban Roads Director/ Engineer's office with details of applicant’s name, mailing address, telephone number(s), the name of the road(s) to be blocked and the details of the functions to be performed on the road(s)

Requirements

No Requirement is needed

Processing Procedure

  • The applicant is invited to the Urban Roads Department of the District Assembly the following working day after the submission of the request for road block permit by telephone call or applicant making himself available for the inspection of the road(s) intended to be blocked or closed
  • At the inspection of the site of the intended road(s) to be blocked, the Road Maintenance Engineer and his inspection team decide on the suitability of the intended road(s) to be closed or otherwise
  • If the intended road(s) to be blocked is suitable for the occasion, then the Road Maintenance Engineer recommends to the District Urban Roads Director for approval. And if the intended road(s) to be blocked is not suitable for the occasion due to traffic circulation and other traffic management issues in the corridor after the inspection, the application is turned down or rejected
  • When the application is approved by the Municipal Urban Roads Director, the applicant is requested to go to the Revenue section of the Kwahu East District Assembly to pay for the number of the approved days within 24 hours
  • The applicant submits the receipt to the Road Maintenance Engineer immediately for the issuance of the Road Block Permit within a working day

Please Note:

  • Fee charged depends on the number of days approved. Fees are subject to change and regulated by Fee Fixing Resolution adopted by the General Assembly annually.

Acquisition of Road Crossing Permit

 What is a Road Crossing Permit?

Answer:  A Road Crossing Permit is a written notice / permit issued by Kwahu East Urban Roads Department of the District Assembly to an individual, a developer and organizations (e.g. Ghana Water Company Limited-GWCL, Electricity Company of Ghana-ECG and Telecommunications Companies such as Vodafone, MTN, Airtel, Tigo, etc.) in a prescribed format before carrying out road cutting activities on the road surface and thrust-boring activities under the road surface. This permit includes

  • Permit to cut the road surface
  • Permit to carrying out thrust-boring under the road surface
  • Permit to reinstate the two road crossing activities above

 Who can apply?

Any individual or a developer and organization who intends to carry out road crossing activities

 How to apply

Write to the District Urban Roads Director with details of applicant’s or organization’s name, mailing address, telephone number(s), and the name of the road to be cut or thrust-bored, the location of the road and the road surface type.

 Requirements

  • Collect Municipal Urban Roads Department road crossing and reinstatement application form from the unit and fill with details stated on the form
  • The applicant must therefore provide line diagram of installations in the area of the intended road crossing activity

 Processing Procedures

  • The applicant is invited to the Urban Roads Department of the Kwahu East District Assembly the following working day after the submission of the request for road crossing permit by telephone call or make yourself available for submission for the inspection of the road(s) intended to be cut or thrust-bored
  • The Maintenance Road Engineer and his inspection team will visit the site to determine the type of road to be cut or thrust-bored. E.g. asphaltic surface road, bituminous surface dressed road, graveled road, etc.
  • The Maintenance Road Engineer and an inspection team will take measurements immediately of the intended area of the road to be cut or thrust-bored and reinstate if the site is suitable for the road crossing activities
  • The Maintenance Road Engineer after the site inspection and measurements taking recommends to the District Urban Roads Director for approval the same day
  • After the approval, the District Urban Roads Director refers the completed application form and the measurements to both Maintenance Road Engineer and the Contract Manager for the determination of fees within one working day to be paid by the applicant
  • The applicant is supposed to pay road crossing permit fee to the Revenue section of the Kwahu East District Assembly and the reinstatement of road to be cut or thrust-bored and their supervision fees to be paid to the Municipal Urban Roads Department’s Accountant
  • Upon submission of all payment receipts to the District Urban Roads Director, the permit is issued immediately that very day to the applicant.

Who should carry out the road crossing activities?

The road crossings and reinstatement have to be undertaken by a classified road contractor, registered with Ministry of Roads and Highways

NOTE:

  • A duct shall mandatorily be placed at road crossing points (thrust-bored or otherwise)
  • Trench shall not be less than 1m in depth
  • Trench shall not be left open for a period of more than two (2) days. Open trenches have to be protected using the necessary safety devices
  • Backfilling of trenches have to be done using approved materials and compacted appropriately in layers not exceeding 150mm depth

 PLEASE NOTE AGAIN:

  • Road crossing permit fee charged depends on the type of road surface, g. asphaltic surface road, bituminous surface dressed road, gravel surface road, etc. Fees are subject to change and regulated by Fee Fixing Resolution adopted by the General Assembly annually
  • Fees charged for reinstatement of road to be cut or thrust-bored and its supervision depends on the type of road surface, e.g. asphaltic surface road, bituminous surface dressed road, gravel surface road, etc. Fees charged are subject to change due material and labor costs and not regulated by Fee Fixing Resolution adopted by the General Assembly annually

Acquisition of Road Reservation Trenching Permit

 What is a Road Reservation Trenching Permit?

Answer:  A Road Reservation Trenching Permit is a written notice / permit issued by District Urban Roads Department of the Kwahu East District Assembly to utility organizations (e.g. Ghana Water Company Limited-GWCL, Electricity Company of Ghana-ECG and Telecommunication Companies such as Vodafone, MTN, Airtel, Tigo, etc.) in a prescribed format before carrying out road reservation trenching activities along the roads for installation of service lines. This permit includes

  • Permit to trench along an engineered pedestrian walkway
  • Permit to trench along an unengineered pedestrian walkway
  • Permit to trench along the road reservation without the carriageway and the pedestrian walkway

 Who can apply?

Any utility organization who intends to carry out road reservation trenching activities for installation of service lines

 How to apply

Write to the District Urban Roads Director with details of the organization’s name, mailing address, telephone number(s), and the name of the road reservation which is to be trenched.

 Requirements

  • Collect District Urban Roads Department road reservation trenching application form from the unit and fill it with details stated on the form
  • The applicant must therefore provide the area service lines installation layout of the intended road reservation to be trenched

 Processing Procedures

  • The applicant is invited to the Urban Roads Department of the Kwahu East District Assembly, the following working day after the submission of the request for road reservation trenching permit by telephone call for the inspection of the road(s) reservation intended to be trenched
  • The Road Maintenance Engineer and his inspection team will visit the site to determine the type of road reservation to be trenched. g. engineered pedestrian walkway, unengineered pedestrian walkway and road reservation without the carriageway and the pedestrian walkway
  • The Road Maintenance Engineer and his inspection team will take measurements immediately of the intended area of the road reservation to be trenched if the road reservation for trenching is suitable for the service lines installation
  • The Maintenance Road Engineer after the site inspection and measurements taking recommends to the District Urban Roads Director for approval the same day
  • After the approval, the District Urban Roads Director refers the completed application form and the measurements to both Maintenance Road Engineer and the Contract Manager for the determination of fees within one working day to be paid by the applicant.
  • The applicant is supposed to pay road reservation trenching permit fee to the Revenue section of the Kwahu East District Assembly and the reinstatement of the road reservation trench and the supervision fees to be paid to the District Urban Roads Department’s/ Revenue section.
  • Upon submission of all payment receipts to the District Urban Roads Director, the road reservation trenching permit is issued immediately for the applicant to carry away that very day

Who should carry out the road reservation trenching activities and reinstatement?

The road reservation trenching activities and reinstatement have to be undertaken by the utility companies under the supervision of the District Urban Roads Department of Kwahu East Assembly.

 NOTE:

  • Trench shall not be less than 1.5m in depth
  • Trench shall not be left open for a period of more than two (2) days. Open trenches have to be protected using the necessary safety devices
  • Backfilling of trenches have to be done using fill materials and compacted appropriately in layers not exceeding 200mm depth

  PLEASE NOTE AGAIN:

  • Road reservation trenching permit fee charged depends on the type of road reservation (g. engineered pedestrian walkway, unengineered pedestrian walkway and road reservation without the carriageway and the pedestrian walkway)
  • Fees are subject to change and regulated by Fee Fixing Resolution adopted by the General Assembly annually
  • Fees charged for reinstatement of road to be trenched and its supervision depends on the type of road reservation surface (e.g. engineered pedestrian walkway, unengineered pedestrian walkway and road reservation without the carriageway and the pedestrian walkway) and not regulated by Fee Fixing Resolution adopted by the General Assembly annually